| | | | | | | |  | STAFF REPORT
For Meeting of October 14, 2019
MAYOR AND MEMBERS OF THE CITY COUNCIL | Agenda Item # 10.B.
TITLE: 2019 Street CIP Update |
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| | | | | | | | Subject
This action will approve an update to the Street Department’s Capital Improvement Plan.
Summary and Background
City Staff began the process of developing comprehensive Capital Improvement Plans for all Public Works Departments in late 2016. For various reasons, the Streets portion of the overall plan came together earlier than the Water and Sewer Portions. Rather than wait for completion of the Water and Sewer portions, Council adopted the Street portion in the Fall of 2017, and adopted the Water & Sewer portions in January, 2019.
Throughout the CIP development process, it was envisioned that the Council would review the 5-year project list every two years, and add two years’ worth of new projects on to the end of the list. The Public Infrastructure Committee reviewed the completed and planned CIP list at their September 23 meeting since it has been two years since the Streets CIP was adopted. In the interest of transitioning the overall CIP process in to a comprehensive Water, Sewer, and Streets planning process, it was determined to only add a plan for one year to the Streets CIP at this time. That way, we can go through the process of adding two years of projects for all three at the same time next Fall.
The PIC recommended not planning any Street CIP expenses in FY ’23-’24, but recommended expanding and adding to two projects which are included in the Street CIP Appendix. The attached “Street CIP Fund-Balance Projection" shows why the PIC recommends not scheduling any projects in FY ’23-’24. This program is funded entirely by increased State Gas Tax revenue from HB 2017, and the 2017 City increase to Franchise Fees. Based on projected costs of the currently planned projects, it is estimated that there will be approximately $750,000 in available funds in FY ’23-’24. Although there are a number of “smaller” projects included in the Appendix, the PIC members felt it best to allow those revenues to accrue further to be used toward potential bigger-ticket projects in subsequent years.
The PIC recommends slightly expanding the scope of Appendix Project ST11.0 “W. Gettman Road Construction.” The current project scope would develop approximately 4,000’ of new paved street over the existing gravel roadway between S. 1st and SW 9th (where paving currently ends). The cost estimate for that scope in 2017 was $2.47M. The recommended scope expansion would call for also rebuilding approximately 1,250’ of the existing paved roadway because it was not built to City standards. The scope expansion, coupled with inflation, brings the new cost estimate up to $2.8M.
The PIC also recommends adding a new Project # ST11.1 “E. Gettman Road Construction (S. 1st Street to Highway 395).” This project will construct approximately 3,800’ of new paved roadway between 1st & 395. The current project cost estimate is $2.54M.
It is important to keep in mind that all projects included in the Appendix are completely un-funded, and there is no intention to allocate funds to any of them until they are pulled forward in to the 5-Year planning horizon. Therefore, some projects in the Appendix may never get built; however it is beneficial to have these basic scoping documents in-place so that the concept can be quickly and easily discussed whenever an opportunity arises.
Tie-In to Council Goals:
Fiscal Information
This action will have no immediate fiscal impact. Approval of this recommendation would direct staff factor in an assumption of no CIP expenses in FY ’23-’24 for current and future financial planning.
Alternatives and Recommendation
Alternatives
1. Accept the Public Infrastructure Committee’s recommendation and approve the proposed Street Capital Improvement Plan 2019 as presented.
2. Request additional review by the PIC.
Recommendation
Accept the PIC's recommendation.
Requested Action/Motion
Motion to approve the proposed Street Capital Improvement Plan 2019 as presented.
Submitted By: Mark Morgan |
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