Subject
Resolution No. 2179 to Supplement the FY2021 Budget
Summary and Background
Resolution No. 2179 authorizes additional expenditures in six funds, transfers appropriations between budget categories in three funds and authorizes inter-fund transfers in three funds. Exhibit A (attached) provides additional detail regarding these requests.
Tie-In to Council Goals:
Fiscal Prudence
Fiscal Information
03 GENERAL FUND
Authorize expenditure of $15,000 from Contingency for increase in Building Maintenance for increased medical, dental, life coverage due to an employee change in plan coverage; Authorize expenditure of $34,500 from Contingency for IGA with the city of Pendleton and the state of Oregon for Building Inspection for residential inspection services; Authorize $30,000 from Contingency for Building Inspection roof replacement of Carnegie building; Authorize $10,000 from Contingency for Non-Departmental for a new VLA Exchange server system upgrade required for protection of city’s IT operations; Authorize $2,000 from Contingency for Code Inspection/City Planner for leased vehicle payments for remainder of FY2021; Authorize $2,500 from Contingency for lease vehicle payments and $3,000 for cleaning and painting expenses for Building Maintenance; Authorize $1,450 from Contingency for Manager/City Planner for license renewal for Phishing tests software license; Authorize $10,000 from Contingency for programming assistance in OpenGov budget development; Authorize transfer of $585,000 from Cash Forward as a transfer to LID fund for unplanned expenses not previously budgeted in FY2021; Authorize transfer of $317,688 from Enterprise Zone fund for first principal and interest payments for the City Hall bond issue due June 1 that was not previously budgeted. Increase Manager/Planning by $3,450; Increase Building Inspection by $64,500; Increase Building Maintenance $20,500; Increase Non-Departmental by $337,688; Increase Contingency by $20,393.
08 RESERVE FUND
Authorize expenditure of $490,000 for Downtown alley utility line replacement and additional funding for the Ridgeway Line replacement project from Cash Forward. Authorize movement of excess funds of $128,843 in HES Gas Utility to General Fund from Cash Forward. Authorize expenditure of $170,000 for expenditures in Parks SDC for Riverfront Park flood damage remediation (subject to FEMA reimbursement process.) Increase Materials & Services $170,000; Increase Capital Outlay $490,000; Increase Transfers Out $128,843.
11 MISCELLANEOUS SPECIAL REVENUE
Authorize transfer of $3,000 from Cash Forward to the Law Enforcement Special Revenue fund for revenues not budgeted in FY2021 to be transferred. Increase Law Enforcement Special Revenue $3,000.
13 HERMISTON ENERGY SERVICES
Authorize receipt for $80,000 from Amazon Web Services and expenditure for $80,000 Energy Assistance HEAT fund for energy assistance due to COVID impact in the community. Increase Materials & Services $80,000.
20 LAW ENFORCMENT SPECIAL REVENUE
Authorize expenditure of $5,000 for a camera system (OSCR360) that allows for 360 degree photographs of a crime scene (will be the first agency in Oregon to utilize this technology.) Increase Materials & Services $5,000.
23 ENTERPRISE ZONE PROJECT FUND
Decrease Contingency by $317,688.
38 LID FUND
Increase Miscellaneous Contractual by $585,000.
The total of this supplement to the city's FY2021 budget is $2,491,374.
Alternatives and Recommendation
Alternatives
The alternatives are:
1. Do not supplement the FY2021 budget.
2. Supplement the FY2021 budget in the amount of $2,491,374
3. Supplement the FY2021 budget by a different amount
Recommendation
Staff recommends Resolution No. 2179 be approved as presented..
Requested Action/Motion
Request a motion to adopt Resolution No. 2179.
Submitted By: Mark Krawczyk